1. Information We Collect
Depending on how you interact with Modern Way Impact, we may collect:
Contact Information
Name, email address, phone number, mailing address, city, state, ZIP code, country, and other contact information you provide.
Donation Information
Donation amount, date, frequency, designation, tribute information, donor preferences, receipt information, and transaction-related information.
Payment card and bank information is generally processed through third-party payment providers. We do not intentionally store complete payment card numbers on our website servers.
Merchandise Information
Name, billing address, shipping address, email address, phone number, order details, product selections, transaction information, and delivery information necessary to fulfill merchandise purchases.
Volunteer Information
Applications may include education, skills, experience, references, availability, emergency-contact information, and role-related screening information.
Where a position requires screening, background-check information may be collected or processed through an authorized screening provider.
Assistance Requests
Assistance requests may include information about location, household circumstances, requested support, program eligibility, and information necessary to evaluate or route a request.
Please do not submit medical records, immigration documents, financial account information, government identification, Social Security numbers, domestic-violence details, child-protection information, or other highly sensitive information through a general contact or assistance form unless we specifically provide an approved secure method.
Scholarship Applications
Scholarship applications may include academic, contact, eligibility, demographic, financial-need, educational, recommendation, and supporting-document information where required by the applicable scholarship program.
Information About Minors
Some programs may involve children or youth. Information about minors will be collected only when reasonably necessary for a program, application, safeguarding, participation, communication, or legal requirement and should be handled through the appropriate program process.
Partner Information
Organizations and representatives may provide names, titles, contact information, organizational details, service information, credentials, partnership proposals, and related documentation.
Uploaded Documents
We may receive files or documents you voluntarily upload through applications or forms. Do not upload information unless the applicable form specifically requests it.
Website and Technical Information
We may automatically receive information such as IP address, browser type, device information, referring pages, approximate location, website interactions, and technical logs.
Cookies and Similar Technologies
We may use cookies, pixels, tags, analytics technologies, and similar tools for website operation, preferences, security, analytics, and other legitimate purposes. See our Cookie & Tracking Notice for additional information.
2. How We Use Information
We may use personal information to:
- Process and acknowledge donations.
- Provide donation receipts and transaction records.
- Fulfill and support merchandise orders.
- Respond to contact inquiries.
- Review assistance requests.
- Determine program eligibility where applicable.
- Process volunteer applications and role-related screening.
- Review scholarship applications.
- Evaluate partnership inquiries.
- Communicate with applicants, donors, volunteers, partners, customers, and supporters.
- Maintain records required for accounting, tax, audit, legal, safeguarding, and organizational purposes.
- Protect our website, systems, users, and organization from fraud, abuse, and unauthorized activity.
- Improve website functionality, communications, and user experience.
- Send newsletters or other communications where permitted and where you have provided the applicable consent or subscription.
- Meet legal, regulatory, contractual, safeguarding, and operational requirements.
3. Donor Privacy
Modern Way Impact respects donor privacy.
We do not sell donor lists.
Donor information may be used to process contributions, issue acknowledgments, maintain financial records, communicate about donations, administer recurring gifts, comply with legal obligations, and provide organizational updates where permitted.
Donors may request anonymous recognition. Please note that payment processors, banks, fraud-prevention services, or other service providers may still process information necessary to complete or verify a transaction.
4. Sensitive Information
Modern Way Impact may encounter sensitive information in connection with humanitarian assistance, scholarship programs, safeguarding matters, volunteer screening, or other specialized activities.
When such information is necessary:
- Collection should occur only through an appropriate process.
- Access should be limited to personnel or service providers with a legitimate need.
- The information should be used only for appropriate organizational, program, safeguarding, legal, or administrative purposes.
- Additional notices or consent requirements may apply.
We do not request unnecessary sensitive information through ordinary website forms.
5. Information About Children
Modern Way Impact takes information concerning children and youth seriously.
We do not use children’s information for general marketing merely because it was provided in connection with a program.
Where a program requires information about a minor, Modern Way Impact may collect and use that information for eligibility, participation, safeguarding, communications, administration, or related charitable purposes.
Where required, parent, guardian, or other legally authorized consent may be obtained.
6. How We Share Information
We may share information with trusted third parties when reasonably necessary to operate our website and programs, including:
- Shopify and related technology providers.
- Payment processors and financial service providers.
- Printify and applicable fulfillment or shipping providers for merchandise orders.
- Background-check or screening providers.
- Technology, hosting, security, analytics, communications, and support providers.
- Professional advisers such as accountants, attorneys, auditors, or insurers.
- Partner organizations where necessary to provide or coordinate assistance and where appropriate.
- Government, regulatory, court, law-enforcement, or safeguarding authorities when legally required or reasonably necessary to protect individuals or comply with law.
We do not authorize third parties to use personal information for purposes unrelated to the services they provide on our behalf unless otherwise disclosed or legally permitted.
7. Shopify
Our website is powered by Shopify. Shopify may process information on our behalf in connection with website operations, checkout, customer accounts, payments, security, analytics, and related services.
Shopify's own privacy practices also apply to information it processes under its own role and terms.
8. Printify and Merchandise Fulfillment
Merchandise sold through our website may be produced and fulfilled by Printify and its network of production and shipping providers.
Information necessary to fulfill an order may be transmitted to the appropriate fulfillment and shipping providers.
Printify may process customer and order information in accordance with its own privacy policies and service terms.
9. Payment Data
Payments are processed through third-party payment providers made available through our Shopify checkout or donation platform.
We do not intentionally collect or retain complete payment card details on our website.
Payment providers may independently process payment, fraud-prevention, compliance, identity-verification, and transaction data according to their own policies.
10. Marketing Communications
We may send newsletters, organizational updates, donation communications, volunteer information, or other messages where legally permitted.
You may unsubscribe from non-essential marketing communications using the unsubscribe mechanism provided in the communication.
Transactional, security, donation, order, and legally required communications may continue even if you unsubscribe from marketing.
11. Data Retention
We retain information for as long as reasonably necessary for the purposes described in this Privacy Policy, including:
- Providing services or administering programs.
- Maintaining financial, tax, accounting, and donation records.
- Administering applications and organizational activities.
- Meeting legal, regulatory, safeguarding, contractual, audit, and dispute-resolution requirements.
- Protecting our rights and systems.
Retention periods may differ by information type.
When information is no longer reasonably required, we may delete, securely destroy, or de-identify it, subject to legal and operational requirements.
12. Information Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, misuse, disclosure, alteration, or destruction.
No online system, transmission method, storage environment, or electronic communication can be guaranteed to be completely secure.
You should not submit highly sensitive information through ordinary email, public website forms, or other unsecured channels unless specifically instructed to do so through an approved process.
13. Your Privacy Rights
Depending on applicable law, you may have rights regarding personal information, including the ability to:
- Request access to certain information.
- Request correction of inaccurate information.
- Request deletion where legally available.
- Request information about how your personal information is used or shared.
- Withdraw certain consents.
- Opt out of certain marketing communications.
Requests should be submitted through the Modern Way Impact Contact page with the subject line Privacy Request.
Some information may need to be retained because of legal, tax, financial, safeguarding, security, fraud-prevention, or other legitimate requirements.
14. Third-Party Websites
Our website may link to third-party websites, applications, payment services, social media platforms, partner organizations, or other external resources.
We are not responsible for the privacy practices of third parties.
Review the privacy policy of each third-party service before providing personal information.
15. International Information Transfers
Because our website, technology vendors, payment providers, fulfillment partners, and service providers may operate in different countries, personal information may be processed outside the country in which it was collected.
Where required, we will use appropriate safeguards for applicable international data transfers.
16. Photography and Media
Where photographs, video, testimonials, names, or other identifying information are collected for publication, Modern Way Impact should obtain the appropriate permission or release where required.
Consent for participation in a program does not automatically constitute permission for public marketing use.
Separate photography or media permissions may apply.
17. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes to our programs, website, technology, service providers, legal obligations, or privacy practices.
The updated policy will be posted on this page with a revised effective date.
